New standards in records management are driving change within Government
Records management in Government has undergone an evolutionary change over the past ten years with the rapid growth of electronic records being created and used for important evidentiary purposes. There are many factors that have precipitated this growth including:
· Litigation – In an ever increasing litigious society, it is necessary for better evidentiary electronic record keeping so access to potential evidence can be provided in the required time frame
· Accountability – Government agencies need to be accountable to all stakeholders for decisions made, actions carried out and money spent.
· Improved Customer Service – Agencies are being made more accountable for the efficient and effective response to customer needs, including timely access to Government kept information and electronic records.
· Economic Impact – There is pressure on Government agencies to provide more efficient and effective business processes. Benchmarking, performance measurement, and contestability require evidence in the form of records as proof of fulfilment and service delivery standards.
· Legislative Compliance – Compliance with growing legislation demands (e.g. State Records Act, Freedom of Information Act, Electronic Transactions Act, Occupational Health, Safety and Welfare Act, Evidence Act) requires the support of a suitable electronic records management system.
· Risk management - The financial and legal advantage in mitigating risk has elevated risk management to the strategic level. Adequate electronic records management plays a significant role in reducing the impact of risk.
To meet these demands, there is a clear mandate for Government departments and agencies to comprehensively manage their vital and important electronic records for the complete life-cycle required by all key stakeholders. However without the right staff resources, IT systems, and records management procedures in place, many agencies are struggling to cope with the regulatory and compliance requirements being asked of them.
Stay compliant and effectively manage your data records over their lifecycle.
Global Storage offers complete records management and data protection solutions to meet the growing challenges Government agencies face, with the experience and processes to address your data governance, regulatory compliance, data protection and disaster recovery needs.
Global Storage’s VaultReady™ Records Management Service is a comprehensive records management solution designed specifically to help Government departments and agencies achieve new levels of compliance and ensure critical evidentiary information is safely stored for its full lifecycle.
By managing the protection and storage of your important business records from creation, long term storage and retention, through to final destruction, Global Storage helps you to manage your vital and important data records and ensure full regulatory compliance by guaranteeing the fast search, retrieval, and long term access to important electronic records.
Ensure the safe long term retention and retrieval of important information
VaultReady™ ensures that stored records cannot be accidently deleted or overwritten, and are retained according to the specific retention policies required by your Government agency. The VaultReady™ RMS service replicates data offsite to two separate Global Storage data centre locations eliminating the need to separately backup or replication data for Disaster Recovery purposes.
Enhance productivity and records search with full text indexing
Global Storage’s VaultReady™ Records Management Service is designed to streamline online records storage, retrieval and access. With full text indexing of stored documents and email, staff can search VaultReady™ RMS online storage for documents containing specific words or phrases to always find exactly what they're looking for and to respond quickly and thoroughly to information requests.
Reduce storage management costs and increase flexibility with Storage-on-Demand
Global Storage’s VaultReady™ RMS delivers a fully managed cloud based records management service allowing your organisation to safely make the transition to online electronic filing. This allows your department to significantly reduce traditional record management costs associated with paper records management, IT storage systems, document search charges, and backup and disaster recovery systems.
Global Storage’s VaultReady™ RMS service also flexibly caters for increases in work loads or growth coming from new government projects or initiatives on a capacity on demand basis. This ensures your organisation only pays for the records storage that it needs, when it needs it.
For more information on how Global Storage can help your organisation achieve its records management objectives, call for further information on 03 9445 3300.
